Home · How it works
From “we got the job” to “we’re closed out.”
Here’s how a project moves through Kanstruction, step by step, and who does what along the way.
Step 1
Name your company.
Kanstruction plans and runs construction projects with your trades and customers. Start by naming your company. You’re its first admin. Add your office and field people as admins or members.
Invited to someone else’s project? You don’t need a company of your own. Their invitation is waiting for you when you sign in with the same email address.
Step 2
Create the project. It starts in Planning.
Give it a name and an address, choose the kind of job, and pick the trades it needs. Add the customer now or later.
- Project types: new build, remodel, addition, repair, commercial, other
- Trades: any trade with nobody on it is flagged as unstaffed
- Customer: sees progress and only the tasks you share. Never the budget
- Budget and contract amount: set them now or once the contract is signed
New project
Step 3
Build the plan: tasks, order and people.
Add the tasks, group them into phases (demolition, rough-in, finishes), and tell each one what it waits on. Then put people on the work.
Dependencies
Work that can’t start until something else is done, delivered and checked, or passes inspection.
Staffing
Invite people from your trades list, send a job request to see who wants the work, or put a bid package out.
Customer tasks
Selections, purchases, answers and approvals that belong to the homeowner, shared to their portal.
Allowances & costs
Allowances on the selections, plus labor and material lines managers can see.
Permits
Look up the jurisdiction, list the permits the job needs, and link inspections to the work they hold.
Reminders
Choose how many days ahead people are reminded to confirm their day. Each trade’s notice period is added.
Step 4
Start the project and work the board.
When you start the project, it goes Active and the board comes alive. Cards move through their statuses as the work happens.
- Tasks become Ready by themselves when what they wait on is done
- People are reminded at 8 am before their planned start and asked to confirm
- Moves the rules don’t allow are refused, with the reason
- Work that needs sign-off goes to Awaiting approval and through its approval steps
- Put a project On hold if the job stops, and pick it back up later
Task statuses
Project states
Step 5
Handle changes the same day they come up.
Walk the site, capture what you see, and send the customer a summary. A possible change becomes a change order with one tap, and goes to the customer for approval.
- Shared items go to the customer. Internal notes stay with you
- Any change to price or schedule is its own change order
- Selections over the allowance can be billed as an overage
Change order #3
Step 6
Close it out, then reuse it.
Invoices in
Trades and vendors submit invoices. You review them and record payments.
Permits closed
Final inspections recorded and every permit moved to Closed.
Rate the trades
Note how each job went, so the next job request goes to the right people.
Duplicate
Copy the details, budget, trades and tasks into a new project in Planning for the next similar job.
Kanstruction is in alpha
Put your next job on the board.
Free while we build it alongside the people who use it. Name your company, start a project in Planning, and invite your trades and your customer when you’re ready.